Manual payments

Manual payments let you record money received outside Almox, bank transfer, check, cash, wire, an ACH from your client's accountant. The invoice still lives in Almox, but you flip it to Paid yourself when the funds arrive.

When to use this

• Clients who insist on bank transfer
• Markets where card-not-supported payment methods are common
• Off-platform deposits and final payments
• Catching up records when you got paid before sending the invoice through Almox

Setting up payment instructions

If you're going to accept bank transfers regularly, save your bank details once at Settings > Checkout under Manual Payments. Almox stores the instructions there so you have them handy when you need to share them with a client, by chat, by email, or as part of the invoice's notes.

Recording a manual payment

1. Open the invoice in Billing > Invoices.

2. Click Mark as Paid.

3. Enter the date the payment was received.

4. Confirm.

The invoice flips to Paid and the client sees the updated status in their portal, even though no money moved through Almox itself.

Combining with online payments

You can offer manual payment alongside Stripe (or whichever provider you use) on the same invoice. The client sees both options on the payment page and picks the one that suits them. This is useful for clients who could pay by card but prefer bank transfer for larger amounts.

What this doesn't do

Manual payments don't reconcile against your bank automatically. If you mark an invoice as paid by bank transfer, Almox trusts you. Make sure the funds actually landed before flipping the status, Almox doesn't catch a typo'd reference or a bounced wire.